How are records for vendors with Social Security Numbers (SSN) categorized in GFEBS?

Records for vendors with Social Security Numbers (SSN) are categorized as employee or individual vendors in GFEBS (General Fund Enterprise Business System). This classification stems from the fact that an SSN is typically associated with individuals rather than businesses or organizations. By designating these vendors as employee or individual vendors, the system recognizes the specific nature of the vendor's identification and adjusts processes related to compliance, payment handling, and reporting accordingly.

This categorization helps ensure that transactions involving individual vendors conform to regulatory requirements and organizational policies. It addresses privacy concerns and establishes a clear distinction between individual and corporate entities, facilitating appropriate reporting and tax compliance processes. Therefore, the classification of vendors with SSNs helps maintain clarity in vendor management and supports accurate financial tracking within the system.